Peachtree-Credit Memo -Sales Return and Reports

Peachtree- Credit Memo-Sales Return and Reports

Credit memos are related with the inventory which we returned it to a person from whom we purchased that inventory.

From this window we will select the Invoice against which the returns are being made from the option in front of Apply to Invoice no

After this we will enter the date in the required field

Then enter the Credit No under the date option.

After this we will mention the quantity of items returned by the customer in returned field and after entering the complete return we will click on the Save option in order to save the credit memo.

To check whether the goods returned have been recorded in the financial reports or not we click on the Reports from the toolbar and the following window will appear as follows

From here we will select the Account receivable option and then the following window will open

Here we will select the option of General ledger then the following window will open as follows:-

Here by clicking on the magnifier sign the following window will open

A general ledger is a summary of all transactions that occur in a company ,it basically shows you the balances and debits and credits to each specific account but does not provide detailed information on the transaction itself.

Now click on the options button shown in the menu bar then at the first you will see the filter field

In this field we can change the Report Order and Report Format.Then by clicking on the check boxes of we can implement the three options available.

Similarly we can select the time frame according to our requirement. We can also change the filter range in the same way.

In the field’s option by clicking tick in the boxes we can apply or does not apply the available options on the report.

In the Fonts field we can apply the font design in accordance to our taste.

For example if we choose the company name and change its font to

·         Arial

·         Bold

·         Font size 12

Then the company name will be shown as follows

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How to assemble inventory

How to assemble inventory

After opening Peachtree software we click on task bar and drop down menu will appear and click on the inventory adjustments option and a new window will appear

·         For the maintenance of assemblies we will enter the required date.

·         Click in the Look Up button to select the item ID.

·         Now mention the name

·         Enter the date

·         Enter the reference number.

·         Similarly fill the other fields of unit cost quantity on hand and unit quantity.

·         Enter the new quantity which you want to assemble.

·         Click on the save button to save the data.

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How to make General Journal Entries at Peachtree

Step 1

Click the task button from Peachtree home screen

Step 2

From the task menu select the General Journal Entry option.

Step 3

Select the date of your journal entry, if you are creating entries for different dates

Step 4

Click the magnifying glass icon and select the account you want to debit. Your journal entry debit increases the value of the account you select.

Each entry requires a debit and credit balance for making a proper entry.

Step 5

Now select the account you want to make credit. An account credit decreases the account value.

Step 6

In the description field mention the details about the item.

Step 7

Click on the save button to save the entries.

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What are Global options in Peachtree

In Peachtree this option is consider being the most important option in the software. To open the global option s window we will click on the Options

From here we will select the option of Global and on selecting this option following window will appear on our desktop. This is the main window of global options. From here we can edit it by default settings of some of the most important options of this system.

Accounting is the first step in this window.

This option is for the number of decimals after the zero. We can select the decimals as per our requirements from the given option. We can also select the decimal placing automatically by clicking on the automatic option.

First option is of Decimal Entry option

Hide General Ledger accounts

In this field if we click on all of the three options then we can unhide account receivables, account payables and payroll entry.

After this we click on OK to save.

Other options

We can select different available options to implement them in the system. 

General

Here the first option under Improve performance is to print the total number of pages in the report or statements and number of quantity in hand display.

In the 2^nd option of Line item entry display .If we select 1 Line from here than it means that if we are entering a journal entry in the general entry in the general ledger then we have 1 spare line beneath each debit line to enter the other item and if we select 2 Line then we have 2 spare lines.

After that we select the colour theme for our software as per our taste.

Peachtree Partners

Here we can select the security level for our software. Its our choice so we keep it low ,Medium or High as per our requirement.

Spelling

From here we can select the dictionary according to which we want our spellings to be checked and this dictionary will we selected from Main dictionary language option. So in this sway we can maintain the best level of our spellings a there will be less chance of errors.

                                                                                                                                  

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How to make Payments to Vendor or Creditors

How to make Payments to Vendor or Creditors

At first click on the Task menu and select the option of Payment.

Following window will open as follows

Vendor ID

Select your vendor ID to whom you want to make payment if you do not want to

pay your vendor but other expense vendor ID should blank means there is no need to select the

vendor.

Check number

Write respective check number to the check

Date

option will not appear for proceeding.

Apply to invoice

This option is only useful when you are receiving goods from vendor and he gives you an invoice

number and amount which is mentioned in your invoice to pay. If you have no invoice no. this

When you make payment to vendor you have to select a date.

Cash account

It is an other income so you must have discount account in your chart of accounts

Discount account

If you have cash Account it will automatically selected

If you do not want to make payment to vendor but expenses occurs the entry of expense will be completed by fulfilling the required areas of picture.

Cash in bank

If the payment is made through a bank.Then enter the quantity,item and price per unit.

Amount payment column

Mention the payment’s amount in this column.

Payment column

The system calculate itself this field.

At the end click on the save button.

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How to Make Sales Quotation,Sales Order,Sales Invoicing and Receipts At Peachtree

Sales Quotation & Sales Order- Peachtree

The word Quotes is the quotation which is used by seller to the buyer on the demand of buyer.It consists of details of per unit price, description of the good and good’s quantity.

Following is the whole procedure for the user to create Sales quote

Step 1

Click on the task menu and then select the option of Quotes/Sales Order. After which select from the sub menu Quotes.

After which the following window will appear as follows:-

 Then select the Customer ID by clicking on the look up button.

Step 3

When user create and select the customer ship to field will be filled with the address of customer where the shipment will be send.

Step 4

After this enter the date on which the quotation are issued in Date field.

Step 5

Now enter the date on which this quotation will expire in Good thru field

Step 6

Enter the reference number in Quote no field. This field is used to give a unique or different  code to each quotation for identification and avoid repetition in issuance to the customers.

Step7

In the field of Customer PO customer purchase order number can be written.

Step 8

In Ship Via field select the method of delivery for the goods.

Step 9

The term field and description will be filled automatically when you select the customer.

Step 10

The sales representative ID can also be entered in Sales Rep field.

Step 11

Enter the quantity of items for quotation in Quantity field.

Step 12

Now we can select the item ID in the item ID field.

Step 13

Enter the per unit price of the item.

Step 14

Click on the save button to save the quotes.              

Step 15

For converting the quotes into the sales order enter the Good thru date then press the convert button.After which a box will open as follows then select the sales order option and then press the OK option .It would be converted.

Sales Order

Click on the task menu and then select the option of Quotes/Sales Order. After which select from the sub menu Sales order. Then the following window will appear as follows:-

Then fill all the required fields of the Sales order in the same way as in Quotes are filled. The main difference between Quotes and Sales Order is of Quote no which is filled in quotes and SO which is filled in case of Sales Order.

 The main difference between Quotes and Sales Order is of Quote no which is filled in quotes and SO which is filled in case of Sales Order.

 When all the fields have been filled just as filled in the case of Quotes.Click on the save button to save it.

How to make Sales invoicing at Peachtree

Sale invoice is prepared against the sale made to the customer. As soon as the goods are sold to the customer we make this sale invoice

At first click on the Task Menu and select the option of Sales/Invoicing.

 Then following window will appear as follows:-

 In this window to create new invoices

We select the customer in the left side of the window in Customer ID

We then define the shipping address in Ship to

The invoice number will be invoiced automatically

Right below these boxes we observe two tabs

Ø  Apply to sales order

Ø  Apply to sales

In the first we choose the existing sale order if any otherwise we will select the Apply to Sale option.

After filling them we fill the information of the invoice itself regarding quantity, product and description, unit price, total amount, and below it in the same column the sales tax. All this information is filled up when we select an existing sales order.

How to make receipts at Peachtree

               

Observe the similarities between the receipts window and the payments window. There are few differences between the both including the addition of the Deposit ticket ID and the Payment Method fields.

Now enter the deposit Ticket ID field. The Deposit ticket ID field is used to combine receipts for the fast account reconciliation with bank statements

Then we select the customer or vendor ID from the drop down list.

We have the option of entering a receipt from a customer or a vendor. If the customer has no outstanding balances then the system shows Apply to revenue. By double clicking on any unpaid invoice the transaction details can be seen.

·         Enter a reference number which is used to identify the receipt. So we have to enter a reference number.

·         After it enter the date of the receipt. Write that date on which we received the check, not that date which is mentioned don the check.

·         Select a payment method that is cash, check, charge and so on .select the check from the payment Method drop down list Customer Defaults dialog box.

·         In the cash account list, verify the bank account into which we are depositing the receipt.

·         Place a check mark in the pay column beside each invoice being paid by this receipt.



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How to maintain a vendor credit memo in Peachtree

How to maintain a vendor credit memo in Peachtree

We use the Vendor credit memo to enter credit memos for returns to and credits from a vendor. We can enter a credit memo as an open credit or we can apply it to an existing invoice.

In the following steps, we assume that we are returning any merchandise for which we have received credit. So, in the first we will open an existing company .

Step  1

Go the task menu and select the option of “Vendor credit memo”.

The following window will appear

Step 2:

At first enter the Vendor ID in the customer ID field. It is the ID of the vendor from which the purchases has been made.

Step 3

Enter the date of returning goods in the date field.

Step 4

Enter the reference number in the Credit no field.

Step 5

The  term field will be filled automatically when you select the vendor .

Step 6

Enter the account payable ID or select it from the list of chart of accounts by going in the account payable account.

Now if you select the vendor’s ID then if there are any invoices which were pending in issuance to the vendor then the tab given below Apply to invoices no will also be enabled.

Step 7

Select the invoice number from the drop down list of invoices.

Step 8

          The fields of item, quantity, unit price & description will be automatically filled.

Step 9

           After this enters the number of items you wanted to return in the return field.

Step 10

           Now enter the G/L account which you want to use for return.

Step 11

           Then amount field will be automatically filled..

Step 12

            Now click on the save button to save the transaction.

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Method of saving Purchase Order-Peachtree

Saving Purchase Order 

In the start go the “Options Menu” in the bar and then click on the “Navigation Aid” option and mark it. After which the different options of sales, purchase, pay roll, general ledger, inventory, time and billing, analysis and company will be seen at the bottom.

Then click on the purchase option showed in the bottom. Then click on the purchase order picture

Or we can go to the task menu and select the option of “Purchase Order” 

And then following window will appear as follows:-

In this window at the first fill the option of Vendor ID by clicking on the look up button.

• After that fill the option of “PO” it stands for purchase order and write the purchase order number here.
• Then mention the purchase order date in the required field
• Change the ship address if necessary by clicking on the drop down list. 
• Change the discount amount according to the requirement. 
• The displayed terms will be filled automatically 
• Enter the details regarding each item separately e.g its quantity,unit price etc. 
• Default G/L purchase account is based on the vendor purchase account.For changing that account select the look up button. 
• In the same way continue to fill the other options of the purchase order 
• After that the table made up of Quantity, Shipped, Item, Description, Unit price, Tax Amount and job should also be filled. 

          When All the required fields of the purchase order are filled .Click on the save button to save it.

Saving Purchase/Receive Inventory

For this first of all click on the Task option and then select the "Purchase/receive Inventory" .

              After that following window will appear as follows :-

• Then at first fill the Vendor ID field with the help of look up button.
• Mention the required date
• Mention the invoice number of the item
• Similarly fill the fields of quantity,items,amount, unit price and job.
• The description field can be filled with detail about the item.

          After filling all the required fields click on the save button to save it.

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How to maintain Inventory items

For making an inventory account we first go to the maintain menu and there we will select the inventory items option.

A window will appear .Go to the general tab and fill the blanks required for Item ID and Description. Here the forward arrow is used to check the forward balances and the backward arrow is used to check the previous balances.

When both the fields are filled.Press the ALT and S button at the same time to save the data.

After this fill the requirements accurately.

Price level

Set up the price level accordingly

Item tax type

the tax type of item should be written here.

Last unit cost

The cost of the last unit should be written here.

Cost method

By clicking on the drop down menu button. The suitable method for calculating cost can be chosen here.

UPC

It  stands for “universal price code”. It is that code which is allotted by some organizations.

Item type

Here mention that is your item is fragile or dangerous etc.

Location

Mention the exact location where the goods/inventory is being kept.

Unit measure

Here mention the units in which we measure the inventory e.g. in kilograms, liters  etc

Weight

Mention the weight of inventory here.

                   

               General sales account general inventory account and general cost of sales account .All of these three accounts can be filled by clicking on the drop down menu button next to them.

In the same way fill the fields of minimum stock and reorder level. While PO and SO stands for purchase orders and sales order.

Then click on the Custom Field. The following window will appear as follows:-

In this window those changes which were made in the default customer menu would be seen here.

In the last go the History Tab. The following window will appear as follows .In this window  the history of the accounts can be seen.

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